Virtual Bookkeeping: How to Hire the Best Bookkeeper

Virtual Bookkeeping

There are many things you can do online, including checking your bank balance, ordering pizza, and even balancing your chakras. Also, why not hire a bookkeeper?

You can free yourself from the burden of bookkeeping and accounting by using virtual bookkeeping and accounting services. The time you spend doing menial tasks, such as entering journal entries in a general ledger, can be devoted to growing your business.

The downside to virtual bookkeeping (also known as west bay packaging) is that it has drawbacks as well as advantages. Find out if virtual bookkeeping is the right fit for your business by reading about how it works.

What is virtual bookkeeping?

Your virtual bookkeeper may be far away from your town or even in a different time zone than you. Using bookkeeping software, you’re able to communicate with clients and store financial documents. For your business, your virtual bookkeeper prepares financial statements and categorizes your transactions.

A virtual bookkeeper’s job requires a lot of time and effort. While your bookkeeper has a portfolio of clients they work for, they are always available to answer your questions. You have the communication of a full-time bookkeeper on a part-time budget due to their flexible schedule.

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Why is bookkeeping important?

Businesses of all sizes and stages, from multinational corporations to startups in the pre-revenue stage, benefit from bookkeeping. Up-to-date financials allow business owners to make informed budgeting The benefits of virtual bookkeeping are available to every business, whether it is a large corporation or a financial statements, like your balance sheet and income statement, that hold key information about your cash flow, profitability, and business health.

A well-maintained bookkeeping system is essential for any business, whether it is a large corporation or a startup with no revenue yet. Up-to-date books to help maximize profits, minimize costs, and make smart investments.

Why hire a virtual bookkeeper?

Bookkeeping is beneficial to every business, even pre-revenue startups.

  • The benefits of bookkeeping are available to every business, whether it is a large corporation or a startup.
  • Businesses of all sizes and stages, from multinational corporations to startups in the pre-revenue stage, benefit
  • Last tax season was major corporations toe easier
  • You want to track major corporations tor tax return
  • You’ve been paying your accountant to go back and sort out your bookkeeping at the end of the year, so they can file your taxes
  • You aren’t sure how much profit you’re earning month to month or how much cash your business has on hand
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Virtual bookkeeping is especially helpful if your business mostly deals with digital transactions rather than cash. While a virtual bookkeeper can handle cash transactions, it’s faster and easier for them to categorize digital transactions (like a credit card, debit, Shopify, and Paypal transactions).

Types of virtual bookkeepers

A virtual bookkeeper can be either a freelancer or a service provider.


Upwork and other freelance sites hire freelancers online. Among bookkeepers, levels of experience and education vary widely—no specific credentials are required by law.

If your virtual bookkeeper doesn’t categorize a transaction correctly, you’ll need off-the-shelf accounting software to assist them. If you wish to communicate with us, expect to do so mostly via email or messaging apps such as Slack.


You typically find virtual bookkeeping services that provide a team of bookkeepers to take care of all your bookkeeping needs. At Bench, we do the same.

Virtual services offer more sophisticated services than individual freelancers. There is usually a full team on hand, so you don’t have to worry about your bookkeeper going on vacation or getting sick. There are usually more robust features in them, such as dedicated apps.

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How to assess virtual bookkeepers

What is the online presence of the company?

Virtual bookkeepers without websites, profiles, or social media may indicate their inexperience or unreliability. Consider checking out their LinkedIn profile to learn more about their past experience.

What do the reviews say?

When you aren’t able to find any online reviews, ask the bookkeeper if they can provide a list of clients or testimonials.

Do they have experience in your industry?

An experienced virtual bookkeeper could be more beneficial to you. In addition to categorizing transactions for you, they understand related tax deductions and credits.

Do they use the software you’re comfortable with?

Accounting software such as Xero or QuickBooks Online is commonly used by virtual bookkeepers. In both cases, bookkeepers and accountants are able to navigate easily, but small business owners need to learn a little bit at first. It’s easier to start working with a virtual bookkeeper who utilizes software you’re comfortable with, and you can start right away.