Tips to Work With PDFs that will Increase your Productivity

Increase your Productivity

PDF is a versatile file format that is extensively used by users all around the globe for storing and managing documents. According to Wikipedia, the format was founded in 1992 by Adobe, and its popularity has grown exponentially in the past two decades. Millions of users worldwide use this popular document format daily to store, manage, edit and share documents. A PDF document can contain textual information, images, graphics, etc. The industry standard document format is not dependent on software or hardware; thus, it works exceptionally well on all devices and platforms, including macOS and Windows.

PDFs are excellent tools when individuals are collaborating on a project. The format allows users to tweak its content using specialized applications and software called PDF editors. The popular file format offers tons of benefits to users. However, individuals who wish to utilize the file format to the best of their capabilities must follow some tips. This article will cover numerous tips following which users of all platforms can work productively and efficiently with PDF files. Let us dive right into it:

Modify a PDF’s Textual Content

Even though it is not technically possible to modify a PDF, there are numerous methods following which individuals can tweak the content of a PDF file. One of the most effective and popular ways of doing so is using Adobe Acrobat. It is Adobe’s official application for managing and editing PDF files. The powerful editor packs in tons of features and functionalities using which users can easily alter the textual content present in a PDF and replace it as per their requirements. The powerful tool allows users to edit and delete text, change fonts, move text boxes, etc. Moreover, thanks to its OCR functionality, it also facilitates users to modify the text in a scanned document. Besides using PDF editors like Adobe Acrobat, users can make changes to a PDF’s text by converting the PDF file into a more editable format, like a Word document. There are tons of online as well as offline converters using which individuals can convert PDF files into Word documents for editing conveniently.

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Merge Multiple PDF Files

Managing multiple separate files can become overwhelming if you deal with tons of PDF files regularly. However, an effective way to manage and work with multiple PDF files seamlessly is to combine multiple PDFs into a single PDF file. Individuals can easily do it by using the Acrobat Online tool. All they need to do is upload the PDFs they wish to merge and once the upload process is complete, click on the “Merge” option. Besides this, users can also insert files of different formats into a single PDF file. For instance, if you wish to merge images to PDF, there are numerous ways following which you can do so. For starters, if you are a macOS user, you can easily get the job done using macOS’s native Preview utility. However, if you wish to use a more advanced tool, you can opt for third-party applications like Nitro PDF Pro or FilePane. On the other hand, if you use a Windows computer, you can merge pictures into PDF using a third-party application or an online PDF tool.

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Add a Signature to PDF Files

There are multiple instances when users need to digitally attest to their documents by signing on them. In the case of other file formats, it is a complicated task. However, PDFs allow individuals to sign documents easily without hassle or inconvenience. Using e-signature apps like Box Sign, users can conveniently add their signature to any PDF document. Moreover, they can also add additional text fields, set a signing order, and even share copies of the signed PDF document. This feature significantly helps users save time, especially if their job demands working on many legal documents such as contracts or business agreements. 

Extract Pages from a PDF File

Similar to how merging multiple PDF files helps individuals in numerous cases, so does splitting a PDF file. There are instances when users require a single page from a massive PDF file. Thankfully, numerous PDF editors allow users to pluck out individual pages from a PDF file and save them as separate documents. Using PDF editors, individuals can also extract the page’s comments, annotations, and form fields. Adobe Acrobat is one of the most popular editors that facilitate users to extract pages from a PDF. Suppose you are an Adobe Acrobat user and wish to extract a single page from a PDF document. In that case, all you need to do is open the document in the editor, navigate to the “Organize Pages” section present in the tools pane, select whether you wish to keep the pages present in the original documents or not, and click on the “Extract” button after finalizing the location where you wish to save the extracted page.

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If you wish to be more productive while working with PDF files, refer to the effective tips mentioned above.